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Our Organization: Spaces Policies

Spaces Policies

Library spaces, conference rooms, and group study rooms are intended for instruction, collaboration, and research purposes. These rooms are not intended to be used for non-Caltech purposes. Beyond these general guidelines, specific policies apply to rooms in Caltech Hall and Sherman Fairchild Library (SFL), as detailed in the reservation pages.

For Caltech activities that fall outside the Library’s guidelines, more suitable spaces may be available at other campus locations. Please refer to the website listing the reservable classrooms, conference rooms, and venues across campus.

Additionally, the following policies are in place for reservable Library rooms:

  • Study spaces are for the use of Caltech students, staff, and faculty only.

  • Alcohol is not permitted in any Library space. Rare exceptions are approved on a case-by-case basis.

  • Reservations may be made up to three months in advance for group study rooms and 48 hours in advance for individual study spaces at

    • Reservations are limited to three hours per person per day. Special arrangements may be possible; please contact us using this form.

    • To ensure that a room will be available, make reservations in advance (same day reservations must be made before 4:00 pm). Reservations made after that time cannot be guaranteed for that evening, nor those made after 4:00 pm on Friday for the weekend.

    • Reservations will be forfeited if the patron is not present within 15 minutes of the reserved time.

  • Group study rooms and individual study spaces may be available for walk-in use; however, check with circulation staff because a room may have a reservation. You will be asked to leave the room if someone else has a reservation for it.

  • Rooms are intended for use by groups; Library staff may bump a single occupant for a group.

  • Please don't leave your personal belongings behind. If you leave personal belongings in the room unattended, they will be subject to removal. If we cannot contact you by the end of the day, they will be sent to the Security Office, and you will be required to pick them up there.

The following spaces may be available for special use. Please use the form below.

  • Ninth floor of Caltech Hall

  • Sherman Fairchild Library Amphitheater

  • Multimedia Conference Room (MCR) in Sherman Fairchild Library