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Our Organization: Lending Code & Borrowing Policy

Lending Code & Borrowing Policy

The Lending Code defines the privileges and responsibilities of all who borrow materials from the Caltech Library. The purpose of the code and the regulations outlined in it is to provide optimum use of the collection for students, faculty, staff, and other scholars. The Caltech Library maintains up-to-date borrowers’ records based upon documentation provided by borrowers and issues Library cards/barcodes as evidence that borrowing privileges have been granted. 

Confidentiality

It is the policy of the Caltech Library not to release or otherwise disclose any personal information or contents of any records, including borrowing information, which is prepared or maintained by the Caltech Library to any person other than the individual who is the subject of the record without the consent of that individual.

To determine if you are eligible for borrowing privileges, consult the library borrowing privileges page.

Responsibility

A patron who has been granted borrowing privileges is responsible for all materials borrowed against their record. It is the borrower’s responsibility to:

  • know when materials are due to be returned

  • return or renew materials on or before the due date

  • return recalled materials immediately

  • report address changes promptly to the Library

  • exercise care in handling all Library materials

Note: 

  • Library privileges may not be transferred to another individual. 

  • Proxy or faculty authorization cards are available for staff using the Library on behalf of a faculty member contact library@caltech.edu for more information.

  • Immediate family members of current Caltech faculty, graduate students, and staff may apply for their own borrower’s card if they are age fifteen or older.

All Caltech members and borrowers are expected to hold the provisions of the Caltech Honor code regarding Library regulations. Those involved in abuse of privileges will be reported to appropriate departments.

Obtaining Borrowing Privileges

Borrowing privileges may be obtained at any circulation desk in the Caltech Library upon presentation of a valid picture ID. For additional information contact library@caltech.edu.

Lost Library ID

If a Library ID is lost or stolen, the borrower must notify the Library immediately at library@caltech.edu. The borrower to whom borrowing privilege has been granted will be held responsible for any material checked out with their Library ID before its loss is reported.

Lost, Damaged, or Overdue Materials

Lost or Damaged

Borrowers are responsible for materials damaged or lost while on loan. All items that have been lost or damaged should be reported immediately to the Library’s Circulation Services Department by emailing circ@library.caltech.edu. The minimum replacement processing fee is $200 (includes price of replacement copies, shipping/handling, labeling, staff process time).

If you wish to appeal the replacement fee, you will need to send an email to circ@library.caltech.edu and explain why your fees should be lowered or waived. Please note that all fines will stand unless there is a proven financial hardship, the material was stolen (with a copy of a police report), or personal tragedy has occurred (e.g., lost in a fire or natural disaster).

Charges for lost and damaged equipment are as follows:

  • Kindle: $200

  • iPad: $300

  • Apple Pencil: $130

  • iPad charger: $20

  • Apple Pencil charger and tip: $15

Overdue

Once items are overdue, they will be considered lost by the Library and you will be charged the replacement fee. Before items go into billing, you will receive several notifications to renew your items. 

Your respect for the equipment and the rights of all Caltech Library users is appreciated.

Fines/fees can be paid over the phone at 626-396-3405 or in person at the Information Desk at the Sherman Fairchild Library. 

Note: We do not accept replacement copies of damaged or lost materials. 

Need Material We Currently Don’t Have?

Caltech Library provides a service to borrow books or deliver photocopies of materials from other libraries to support the research, teaching, and professional activities of Caltech’s faculty, postdocs, students, and staff. A charge is assessed for this service. Please refer to DocuServe for more information.