Students interested in working at the Library should fill out this form. The Library's needs for student staff can vary, depending on the time of year.
The Caltech Library seeks Library Student Assistants for various positions in its libraries and archives. Library Student Assistants work an average of ten hours per week during the academic term. Caltech Library Student Assistants provide services in accordance with the Caltech Library Service Philosophy.
The Caltech Library is committed to serving the teaching, research, and academic needs of its students, faculty, and staff. We do this by following these four principles:
In addition, Caltech Archives and Special Collections, a department of the Caltech Library, provides the same level of service to those beyond Caltech conducting historical research to which our collections are pertinent.
Stacks Maintenance Assistant
Student Technology Advisors Assistant
Metadata & Discovery Services Assistant
Oral History Assistant
The Caltech Archives Oral History Project has recorded oral history interviews with Caltech faculty and other affiliates since the 1970s.
The Oral History Assistant will conduct their own recorded interviews with Caltech alumni and staff about their lives, careers, and experiences of Caltech.
Training will be provided on oral history interviewing.
Web Archiving Assistant
The Caltech Archives runs a web archiving program to preserve Caltech websites as they change over time.
The web archiving assistant will identify Caltech websites for web archiving and troubleshoot web archiving of websites already captured.
Training will be provided on web archiving using the Archive-It system.
The Web Archiving Assistant may also help start a social media archiving program to archive the tweets (and potentially posts on other platforms) of Caltech organizations and faculty.
Digital Archives Description Assistant
The Caltech Archives has digitized the unpublished papers of aeronautical engineer Paul MacCready, physicist Donald Glaser, and astrophysicist George Ellery Hale as well as thousands of photographs of Caltech people and buildings.
The Digital Archives Description Assistant will examine these digitized papers and add descriptions, such as the names of those with whom these scientists corresponded.
The Assistant may also create or edit transcriptions for audio, video, and handwritten manuscripts.
Training will be provided on archival description and transcription.
Archives Collection Development Assistant
The Caltech Archives is reaching out to alumni to collect documentation of their experiences of diversity, inclusion, and exclusion at Caltech, including records of student organizations, written recollections, and oral history interviews.
The Archives Collection Development Assistant will identify alumni as prospects for this collection development effort.
Training will be provided on how archives work with donors to build collections.
Accounts Payable Processor
Receive and process invoices for book purchases and periodicals subscriptions.
Record pertinent data into our electronic resource management system.
Ensure proper submission for final payment.
Repository and Metadata Services Assistant
Match print articles with electronic articles.
Search online resources to find electronic articles.
Obtain articles via Interlibrary Loan as needed.
Extensive use of Zotero for adding articles and creating matching folders.
Check for duplicate articles within a Zotero Library.
Enter descriptive metadata terms and fields into a repository and/or Zotero.
Extensive use of digital object identifiers (DOIs) for adding and finding articles into a repository and/or Zotero.
Other defined projects as needed or assigned.
Knowledge of using Zotero.
Knowledge of using Web of Science.
This project will last approximately 4-6 weeks, or a total of 40 hours.