DocuServe is an information delivery service available to Caltech faculty, students, and staff. We participate in resource sharing partnerships and networks to provide you with alternative access to materials that we do not own or subscribe to. DocuServe includes InterLibrary Loan, document delivery, and more.
What can I request? Request materials related to your research, teaching, study, or employment at Caltech, such as books, journal articles, book chapters, theses, or media. We are not able to provide textbooks through DocuServe, but Course Reserves may be able to help.
How much does it cost? No charge for article, book, or book chapter requests. Some items like patents, standards, and theses require a charge which varies per item.
How long does delivery take? Most journal article requests are fulfilled within 48 hours. Physical items are usually delivered within one week.
How do I access the material? Once the item arrives, you will be notified via email, and you can check out the request at Sherman Fairchild Library (SFL) Circulation Desk. Access articles and book chapters through email.
Request materials, such as books, journal articles, book chapters, theses, or media that are not available in the Caltech Library, through ILL.
How much does ILL cost? No charge for article, book, or book chapter requests. Certain items, like patents, standards, theses (we cannot borrow), involve a cost that varies per item.
How do I receive ILL items? Once the item arrives, you will be notified via email, and you can check out the request at Sherman Fairchild Library (SFL) Circulation Desk. Articles and book chapters will be accessible through email.
Some items might be difficult to obtain from other libraries, such as:
Use RUSH rapid delivery service to receive articles that we don't have immediate access to.
How long does RUSH take? Requests are typically filled within 15 minutes. Sometimes more time is needed to retrieve and deliver a hard-to-find article.
How much does RUSH cost? Caltech faculty, students, and staff receive ten free RUSH-delivered articles each academic year. We will keep track of your usage and notify you when you have fulfilled your ten free articles for the year.
When do I get charged? On the eleventh RUSH article request, you will be charged $15. We will invoice you using the information from your DocuServe account. You can also pay by credit card at the Sherman Fairchild Library. On October first of each year, your ten free RUSH requests begin again.
What is the cost limit for RUSH items? The typical cost to the Library for RUSH articles is approximately $30 per article. For articles that cost $100 or more, RUSH service is not available. You will be notified if this occurs and we will try to acquire the article through InterLibrary Loan instead.
Photocopying and printing through DocuServe is available to Caltech students, faculty, and staff.
How much do prints and copies cost? 10¢ per page for black and white and 20¢ per page for color.
Can you print any paper size? For departmental copying or printing requests which require a special paper stock or size other than 8x11", please contact us for more information.
Can I print myself instead? Self-service photocopiers/printers are available. The cost for self-service printing/copying is 10¢ per page for black and white and 20¢ per page for color.
How much does microform scanning cost? Microform to paper or digital format by library staff: 20¢ per page. Self-service microfiche to paper copying (Caltech patrons only): 10¢ per page.
Where is the scanner located? Self-service microform scanner/reader is located on the first floor of the Sherman Fairchild Library.
What if I'm not affiliated with Caltech? Non-Caltech users must make prior arrangements to use this equipment. Please contact us for assistance.
Scanned papers and books to a digital format by library staff. Copyright restrictions may apply. Contact us for pricing.
1. Search for your item before placing a request
Search LibSearch, Web of Science, JSTOR, or another database to verify that we do not already have access to what you are requesting. You can also try searching the open web or Google Scholar.
If you prefer us to check multiple items, email us with thorough citation information at email@example.com and we will create individual requests for each article on your behalf.
2. Create a DocuServe account
The first time you log in to DocuServe, you will see the new user registration form. Enter your personal information then select Submit Information.
Payment information: For most requests, you will not be charged. Some items require a billing account. Please include your billing account information (UID or PTA). DocuServe staff will always contact you for permission before processing a request that will result in a charge exceeding $20.
3. Submit a request through DocuServe or a database
To submit citations through DocuServe:
To submit requests through a database: