General Requirements

An August 25, 2022 memo from the Office of Science and Technology Policy ("Ensuring Free, Immediate, and Equitable Access to Federally Funded Research", also known as "the Nelson Memo") requires the following to be in place for all federally funded research by January 2026. The exception is NIH-funded research, which must follow Point 1 and be openly available as of publication starting July 1, 2025 (see Revision: Notice of Updated Effective Date for the 2024 NIH Public Access Policy (April 30, 2025)).

1. Immediate (upon publication) public access to publications and data:
   1. Free public access to the accepted, peer-reviewed versions of publications on the day of publication
   2. Data deriving from research needs to be shared in a repository
2. Persistent digital identifiers for:
   1. Journal articles (DOIs provided by publisher)
   2. Data sets associated with articles (DOIs provided by data repository, such as CaltechDATA)
   3. People / authors on grants and publications (ORCID profiles)

SciENcv Requirement for NSF Grant Applications

As of October 23, 2023, NSF will require all senior personnel on new grant applications to use the SciENcv (Science Experts Network Curriculum Vitae) format to complete the NSF Biographical Sketch section of the application.

Setting up an ORCID (Open Researcher and Contributor ID) profile will allow researchers to (a) comply with the personal digital identifier requirement and (b) use their ORCID to populate their SciENcv. ORCID can be configured to automatically add articles published with the identifier, meaning SciENcv would always be up to date. (This is recommended, but not required.)

Funding Agencies and Affiliated Repositories

1. NIH: PubMed Central (PMC)
   • Current Public Access Policy
   • Current Submission Policy
   • Caltech Guidance - NIH Public Access Policy
2. NSF: Public Access Repository (PAR)
3. DOE: Public Access Gateway for Energy & Science (PAGES)
4. NASA: Science & Technical Information (STI) Repository
   • Current Public Access & Submission Policy
5. NOAA: NOAA Institutional Repository
6. USGS: USGS Publications Warehouse
   • Current Public Access Policy
7. DOD and ODNI/IARPA: Dimensions for DTIC
   • About DTIC Public Access Search / Dimensions for DTIC
   • All DTIC Products and Services

This list will be updated as more agencies develop their repositories.

Library Services

1. General Grant Support: ORCID, collaborator reports, data management, SciENcv, etc.
2. Support managing ORCID accounts for identity management and grant compliance.
3. Open Access Publishing Support: Publish manuscripts Open Access (OA) for free or at a discount through the Caltech Library’s agreements with several publishers.
4. Consultations with Subject Librarians to help determine appropriate manuscript version to submit and submission process - email library@caltech.edu.
5. CaltechAUTHORS can track open access status, personal and document identifiers, and other needed metadata.
6. CaltechDATA can provide storage, manage public access, assign DOIs, and other services.
7. Research Data Support: Consultations with Librarians for guidance on general data management and preservation, Data Management & Sharing Plans (DMSP’s), and more.