Handling Special Types of Files
- Upload all your files into the Upload Files tab in your CaltechTHESIS record.
- Click on the Show Options link in each file's box to see more functionality available to you.
Source Files:
- Leave the source files as publicly viewable when you upload them to your record.
- Library staff will move them to an internal dark directory for you.
- If you mark the files as "'Staff Use Only", they will disappear on you because you do not have access to the internal directory. They have not simply vanished. Just contact us if you need them pulled back.
- In Show Options, choose Archival Material as your Content type. Add "source files" to the Description field.
Copyright Permissions Files:
- Upload either PDF or .txt files of any copyright permissions letters you've gathered for your thesis content.
- In Show Options, choose Copyright Permission as your Content type. Add descriptive information, such as the article or copyright owner information, to the Description field.
Supplemental Material Files:
- Seriously consider adding these to CaltechDATA, which is more user-friendly for data, software, audio and video files.
- CaltechTHESIS simply does not make it easy for readers to open non-textual files.
- CaltechDATA will give you DOIs for your supplemental material, which you can then add to your CaltechTHESIS record's Related URLs field.
Partially Embargoed Thesis Files:
- See more information in the Thesis Embargo section on Partial Embargos
- If you are interested in restricting access to your thesis, ask yourself if you only need to embargo certain portions of your thesis. You may not need to embargo the whole thesis.
- If a partial embargo will do, upload both your full thesis file AND a redacted thesis file.
- The redacted thesis file can have the relevant material omitted. On the page in the thesis where the omitted content would normally be, and add a statement to the reader saying something like "[This chapter is temporarily embargoed.]" or "[Intentionally redacted.]"