Skip to Main Content
Caltech
Library
Guides
Citation Management
Sync and Share Citations
Search this Guide
Search
Citation Management
Writing a paper is hard! It's a little bit easier with citation management.
About Zotero
Collect Citations
Organize Citations
Sort and Search Citations
Create Bibliographies
Cite While You Write
Sync and Share Citations
Frequently Asked Questions (FAQ)
Sync and Share Citations
Sync Your Library
Share Your Library
Video: Syncing and Sharing Citations
How do I sync Zotero so I can use it on multiple computers, my mobile device, and the web?
Set up syncing if you would like to manage your Zotero library from multiple computers, your mobile device, and the web.
To set up syncing:
Sign up for a Zotero account online
.
The library offers free, unlimited storage if you sign up using your Caltech email address! Otherwise, you get 300 MB of storage.
Consider your storage needs.
Individual citations do not take up any storage space.
Attachments like PDFs, notes, and snapshots take up storage space.
PDFs take up the most space.
Link your new Zotero account online with Zotero Standalone.
Go to Edit > Preferences > Sync
Enter your account information.
Click ‘Set up Syncing'
See
Zotero's documentation on syncing
for more details and help troubleshooting sync problems.
How do I share my citations using Zotero?
Zotero's Groups feature allows you to share citations -- it’s a great way to collaborate.
But first,
create a Zotero account
if you haven’t already. Then sync it with Zotero Standalone. You can find instructions in our
FAQ on syncing Zotero
.
To create a shared library:
Click on the New Library button near the top left of Zotero Standalone (the icon looks like a brown filing box).
Choose ‘New Group’ from the drop down menu
A browser will open (for example, Chrome, Firefox, or Safari) prompting you to log in.
Log into Zotero online
Choose a name for your group
Choose your group type
Public, Open Membership (anyone can view your group online and join)
Public, Closed Membership (anyone can view your group online and request to join)
Private (only group members can view your group online and must get an invitation to join)
Look for your new group library to show up in Zotero Standalone after a short time.
If your new group library does not show up, click on the sync button (the green refresh arrow in the top, right corner of Zotero Standalone).
Inviting people to a group:
Log into Zotero online.
Choose the Groups tab at the top of the page.
Find the group you want to manage.
Click on ‘Manage Members.’
Find ‘Member Invitations’ at the bottom of the page.
Click on ‘Send More Invitations’
Enter email addresses in the field provided.
Joining a group:
There are a few options available:
Ask a group's owner to send you an invitation.
Locate a group you would like to join and click on the join button; this mean you either
Join the group automatically (if the group has open membership)
Send a request to the group’s owner to join (if the group has closed membership)
You can search Zotero groups but clicking on ‘Search for Groups’ under Zotero online’s Groups tab.
Groups and Zotero Standalone:
You will have two sections in Zotero Standalone: My Library and Group Libraries
'My Library' and group libraries are entirely separate
Changes made to items in one library do not affect the other
You can drag items back and forth between the libraries to copy them
The owner of the group library is responsible for managing storage capacity for attachments
<<
Previous:
Cite While You Write
Next:
Frequently Asked Questions (FAQ) >>