I’ve mentioned that we want to get authority records for all current Caltech faculty into the National Authority File and by extension into the VIAF. The 1st step is to ensure that we have a current and comprehensive list of all faculty working here. I’m happy to learn that I can easily obtain the information in a manipulate-able form. I was expecting that I would need ask somebody in academic records and plead our case. Lists can be tightly guarded by powers-that-be. I just figured out that you can convert HTML tables to Excel via Internet Explorer. That’s probably old news to most of you. I’ve done .xls to html conversion, I’ve just never had the need to go in the opposite direction. Plus I don’t use Internet Explorer.
I was able to create a spreadsheet of the necessary data by doing a directory search limited to faculty and running the conversion. Sweet! Now we can divvy up the work and get cracking. Getting the info is a small thing. But it’s these little victories which make my days brighter. I played around with the delimited text to MARC translator in MarcEdit to auto-generate records from the spreadsheet. It worked like a charm. Unfortunately the name info in the spreadsheet is collated within a single cell. Also it’s in first name surname order without any normalization of middle initials, middle names, or nicknames in parens. A text-to-MARC transform can only work with the data it is given. A bunch of records with 1oo fields in the wrong order isn’t so helpful. I messed about with the text-to-columns tool in Excel in order to parse the name data more finely, to no avail. It worked but would require much post-split intervention to ensure the data is correct. Might as well do that work within Connexion.
In fact, I’m ok with creating the authority records from scratch since we’re training to be NACO contributors. People need the practice. In my experience, it’s easier to do original cataloging vs. using derived records. Editing requires a finer eye and original work can be helped along with constant data and/or macros. Regardless, it was fun to play with the transform and teach myself something new. And it’s very exciting to take a step towards meeting our goal of authority/identity information/identifiers for our constituents.